TOASTMASTERS INTERNATIONAL
POLICY BULLETIN NO. 50
(accurate as of October 2004)
This is a slightly modified document from that on the
WHQ site. The modifications are for the two purposes of (1) formatting
to improve readability (2) highlighting the paragraphs that are important
to Clubs vs Districts. The current version of this document (in PDF
form) is at District and Club Use of Internet Web Pages. You
can also jump directly to the section relevant to
Clubs.
The intent of this policy is to clarify the use of Internet
web pages by Toastmasters Districts and Clubs. The organization recognizes
the value of web pages for marketing and information dissemination
purposes.
District web pages should contain information useful to current and prospective
members and officers. Useful information includes, but is not limited
to:
- Listings of Toastmasters Club meeting times, locations, and contact
telephone numbers.
- Information about organizing new Toastmasters Clubs.
- The features and benefits of Toastmasters membership.
- Membership building tips for Clubs.
- A calendar listing appropriate information about events such as Officer
training, District Conferences, Regional Conferences, the International
Convention, and other significant events.
- The Mission of the District and the Mission of the Club.
- A published or a last updated date to identify the timeliness of the
information.
- A link to the Toastmasters International web site.
District web pages may also include an online version of the District's
newsletter or information appropriate for publication in said newsletter.
District web pages must include a Toastmasters International trademark
acknowledgment statement as published periodically by World Headquarters.
The publisher of a District web page is the District Governor and is
responsible for its content.
Districts may include on their web pages the names,
addresses, telephone numbers, and e-mail addresses of the District Governor,
Lt. Governor Education and Training, Lt. Governor Marketing, the creator/maintainer
of the web page and other District Officers and District support personnel
after having received express written permission from each individual.
Districts may not include on their web pages any Club Officer or individual
member addresses, e-mail addresses, or telephone numbers.
Districts may only place on their web site information abut candidates
for District Office in their Districts and information about candidates
for International office who are members of Clubs within their District.
Club web pages should contain information useful to current
and prospective members and officers. Useful information includes,
but is not limited to:
- The Club name.
- The Club's meeting time, location, and a contact telephone number.
- The features and benefits of Toastmasters membership.
- Membership promotion ideas for the Club's members.
- Distinguished Club Program goals and progress.
- A calendar listing appropriate information about Club events or events
the Club's members should attend.
- The Mission of the Club.
- A published or a last updated date to identify the timeliness of the
information.
- A link to the Toastmasters International web site.
- A link to the District web site.
Club web pages may also include an online version of the Club's newsletter
or information appropriate for publication in said newsletter.
Club web pages must include a Toastmasters International trademark acknowledgment
statement as published periodically by World Headquarters. Club web
sites should not contain material that is not relevant to achieving the
mission of the Club. The publisher of a Club web page is the Club President
and is responsible for its content.
Clubs may only place on their web site information
about candidates for Club, District, or International office who are
members of that Club.
Clubs may include on their web pages the names, addresses,
telephone numbers, and e-mail addresses of Club officers, the creator/maintainer
of the page, Club support personnel, and individual members after having
received express written permission from each individual. Individual
member information (such as member address, e-mail addresses, or telephone
numbers) may be placed on Club web sites only if it is placed in a password-protected
area.
Districts and Clubs may use the Toastmasters International
trademarks on the web pages as described in Use
of Collective Membership marks, Trade Names, Trademarks, Service marks
and/or Copyrights of Toastmasters International. As the trademark owner Toastmasters International reserves
the right to determine how Clubs and Districts use trademarks as part
of domain names.
Districts and Clubs may publish their web pages in
donated space and acknowledge the donation on the web page. Districts
and Clubs may sell advertising space to offset the cost of renting space
and increase Club or District income. Individual members of Toastmasters
Clubs may not receive any compensation to create, maintain, or host web
pages for Districts or Clubs.
Districts and Clubs may not include on their web pages copyrighted information
from Toastmasters International or any other source without express written
permission from the copyright owner.